Motor - Woodford County Clerk

Handicap Parking Permits

Any person with severe visual, audio, or physical impairment, including partial paralysis, lower limb amputation, chronic heart condition, emphysema, arthritis, rheumatism, or other debilitating condition which limits or impairs mobility, qualifies for an accessible parking placard. Additionally, any agency that transports persons with disabilities as part of its service also qualifies for a placard for each vehicle used in discharging those services.

For application, Section .1 of the Application for Disabled Persons Special Parking Permit (opens in PDF) must be completed and signed by the applicant. If a licensed physician has completed Section 3, the form need not be notarized. If the applicant already has a license plate for a person with a disability pursuant to KRS 186.041 or 186.042, or if we can clearly determine that the applicant is disabled, Section 3 need not be signed by a physician. In this case, the form must be notarized. A notary is available in the clerk’s office for an additional fee.

If a qualified agency or organization is seeking a parking placard, they must include the name of the agency or organization, the number of vehicles being used to transport disabled persons, a statement on agency letterhead from the director of the agency or organization explaining the need for the handicap parking placard, and license plate numbers of all vehicles using the placard.

Parking permits are valid for six (6) years from the date of issue and maybe renewed unlimited number of times. The first permanent placard is free, while a second or replacement placard costs $10.00. A temporary placard can be requested and will be issued for three (3) months from the date of issue (for a temporary disability due to surgery, a broken bone, etc.).

Auto-Renewal Fees

Your Kentucky registration renewal fee will be displayed on the registration renewal notice you receive from the Kentucky DMV. Your fee is determined based on the type of vehicle and license plate you have. Common registration renewal fees for vehicles with regular KY plates are:

Standard non-commercial vehicle: $21
Motorcycle: $18.50
Farm vehicle: $31** ($21)

**$10.00 of this initial issuance fee and renewal fee are voluntary contributions. All donations go to the Kentucky Department of Agriculture. For more information, please visit www.kyagr.com.This plate is not available for personalization.

For a full list of registration renewal fees for special license plates, visit the Kentucky Motor Vehicle Licensing website.

You will also need to pay the following additional fees if you renew your vehicle registration online or by mail:

Online: fee is the percentage of the transaction total.
By mail: $2.

Payment Options Include:

Cash, Certified Check, Cashier’s Check, Money Order, MasterCard, Visa, Discover* and Personal Checks from Woodford County Residents Only.

*On transactions of $59 and less a $1.50 processing fee will be added by the processor. On transaction totals of $60 and up the fee will be 2.49% of the transaction total.

Mail or In-Person Renewal

To renew your KY vehicle registration by mail or in person, you will need:

Your certificate of registration.
Proof of your car insurance (must be the original PAPER COPY; photocopies are not accepted).
Payment (See “auto renewal fees for more information”.)

NOTE: You will be charged an additional $2 convenience fee for mailed-in renewals.Mail the above documents to:

Woodford County Clerk
103 South Main Street, Suite 120
Versailles, KY 40383

or bring them to the office in person:

103 South Main Street, Suite 120
Versailles, KY 40383

If you renew by mail you should receive your decals in about 7 business days.

ATTENTION Residents of northern Woodford County!!! For your convenience, a drop slot has been installed in the door of the Midway City Hall for you to drop renewal requests into. Please include all the required documents stated above. We will pick it up each morning, complete the transaction at our office, and mail it out the same day.

For all county residents, if you would like to leave your renewal requests after hours please use the Sherriff’s drop box located on the side of the courthouse by the door outside the Sherriff’s office. Please include all the required documents stated above. We will pick it up each morning, complete the transaction at our office, and mail it out the same day.

Applying for a Title for the First Time

For In-State Vehicles:

Proof of Kentucky insurance (issue date within 45 days)
Photo ID
Completed TC96-182 and signed-over Kentucky title. (signatures must be notarized)
If the name listed on your title is different from the name listed on your ID, you must provide an affidavit showing they are the same. A marriage license or divorce decree are good examples.

Out of State:

Proof of Kentucky Insurance (issue date within 45 days)
Photo ID
Completed TC96-182 and signed-over title. If your state only issues a registration or bill of sale, bring those in place of the signed-over title. (signatures must be notarized)
If the name listed on your title is different from the name listed on your ID, you must provide an affidavit showing they are the same. A marriage license or divorce decree are good examples.

Repossessions

Instructions for Repossessions

The repossession transfer must take place in the county of record where the lien is filed.

The following forms (can be located under Motor Vehicle forms) are needed to complete the transfer:

Repo affidavit (TC96-192)
Copy of contract or security agreement
A lien release (TC96-187)
Application for the title (TC96-182)
The license plate must be turned in. If you are unable to return the plate and it is not expired, the plate must be replaced. Please submit a completed TC 96-167 form along with the additional fee listed below. Plate Replacement Fee $6.00
All specialty plates must be converted to a regular plate before transfer. Conversion Fee $3.00

The fees are as follows:

Title Only Fee $9.00
Speed Title Only Fee $25.00
For Kentucky dealerships, the plate may remain with the vehicle if requested.

The fees are:

Title Fee $17.00
Speed Title Fee $33.00

For overnight packages mail to:

Woodford County Clerk’s Office
Attention: Motor Vehicle Processing Center
103 South Main Street, Suite 120
Versailles, KY 40383

Rebuild Title Process

All paperwork required for a rebuilt title must go to Frankfort and be approved before the clerk’s office can issue a license plate.
To submit the application for a rebuilt title to Frankfort, you must have:

Salvage Title in your name or signed over to you.
Original parts receipts for all parts purchased to repair the vehicle.*
The original descriptive labor statement shows all repairs made to the vehicle. The labor statement must be signed by the person performing the repairs and their signature must be notarized. Estimates will not be accepted as labor statements.
Title Application TC 96-182**
Affidavit of Motor Vehicle Assembled from Wrecked or Salvaged Motor Vehicles TC 96-215, completed by the person applying for rebuild, signed and notarized.
For a rebuilt motorcycle, provide pencil tracings of both the engine and frame identification numbers. If a replacement engine was used, an effort should be made to obtain the frame number of the motorcycle from which the engine was taken.
Any liens must be released prior to applying for a rebuilt title.

Once the Transportation Cabinet has approved the rebuilt application, the owner/buyer will have sixty days to complete the application at the clerk’s office. After sixty days, the application will be canceled, and it will be necessary to reapply.

*If parts were purchased from a salvage/junkyard, you will need to provide the invoice. The invoice must contain the Vehicle Identification Number of the vehicle each part was taken from.

*If parts were taken from a vehicle you purchased for parts, you will need to show proof of the salvage or junk title in your name. The parts used will need to be in your descriptive labor statement along with the Vehicle Identification Number of the Vehicle the parts were taken from.

*If the parts were purchased from an individual that has junked the vehicle, have the individual write a statement of the parts they sold you.

The statement from the individual selling the parts must include:
Name, Address, and Phone Number where they may be reached.
The name of the person the parts are being sold to.
List all parts being sold.
The Vehicle Identification Number of the vehicle the parts are being sold from.
Must be signed by the person selling the parts, the signature must be notarized.

**If Salvage Title is in your name you will need to complete the following on the Title Application TC 96-182:

Vehicle Identification Section
Certified Inspector Section
Owner/Buyer Section complete with Owner Buyer Signature and Notarization of the signature.

**If your name does not appear on the face of the title but is signed over to you, you will need to have the following completed on the Title Application TC 96-182:

Vehicle Identification Section
Certified Inspector Section
Sales Price Section, if not completed on the back of a KY Title,
Sellers Section, if not completed on the back of a KY Title, complete with Buyers Signature and Notarization of Signature.
Owner Buyer Section complete with the Owner Buyer Signature and Notarization of the signature.

The person that repairs the motor vehicle must be the person that submits the Rebuilt Application to Frankfort unless the person that repaired the vehicle is in the business of repairing vehicles.
The title for a rebuilt vehicle will be branded with the words “Rebuilt Vehicle” on the face of the title. The title shall retain the brand for as long as any person holds the title to the vehicle. Some vehicles that are rebuilt may not be eligible for registration in some states. Any person who obtains a rebuilt vehicle needs to be aware that the vehicle may not be eligible for sale to individuals who reside in certain states.

Rebuilt paperwork may be submitted in 3 ways:
1.) Mail directly to Frankfort (Make sure you make copies of everything you are mailing.

Kentucky Transportation Department
Division of Motor Vehicle License
Attn: Rebuild Section
P.O. Box 2014
Frankfort, KY 40602-2014

2.) Bring the paperwork to the Title Department of our office. We will copy the file and mail it to Frankfort for you.

3.) If the owner wishes to expedite the application for rebuilt, the owner may take the rebuilt application to the One-Stop-Shop located on the second floor of the Transportation Cabinet Office Building at 200 Mero Street in Frankfort.
Walk-in hours are as follows:
For an individual with one title previously licensed in his or her name, from 8:00 a.m. to 3:30 p.m. ET, Monday through Friday.
For a courier/runner or an individual with one or more applications (maximum of 10), from 8:00 a.m. to 12:00 noon ET, Monday through Friday.

Certain rebuilt applications cannot be processed the same day as they are walked into the Transportation Cabinet. Please contact the Rebuilt Section (502) 564-2850 for further information.

Upon the County Clerk’s receipt of approval letter from the state, the customer may title and license the vehicle at the County Clerk’s Office.

Salvage Title Process

To obtain a salvage title please bring with you the following items and/or information:

The current Certificate of Title. It is required to be signed by all sellers and buyers. All signatures must be notarized. Titles that contain AND or do not have a designation between names of owners, require both signatures of those listed.
License plate(s) for all Kentucky vehicles must be surrendered when applying for a salvage title. An affidavit is available for the license plate(s) that have been lost or destroyed. The Affidavit for Non-Exchange County section of the Affidavit of Replacement Form TC 96-167must be completed, stating the reason for loss of plate and signed by the seller (if applicable) or buyer/owner. Signatures must be notarized.
Social Security Number for each party appearing on the title or Federal ID Number for companies.
All liens must be satisfied before applying for a salvage title.
Application for Kentucky Title TC 96-182, ONLY for small Kentucky Title Transfers or Out of State Titles applying for Kentucky Salvage Title.

Vehicles that have a salvage title cannot be operated on Kentucky highways. The only time a vehicle with a salvage title may be operated upon the highways of Kentucky is when it is in route to or from an inspection by the sheriff’s department during the rebuilt process.

Title Liens

The perfection and discharge of a security interest in any property which has been issued a Kentucky certificate of title shall be by notation on the certificate of title (KRS 186A.190)(1). The lien is effective from the date on which the security interest is noted on the certificate of title for a period of seven (7) years, or in the case of a manufactured home for a period of thirty (30) years or until discharged. A continuation statement can be filed within six months preceding the expiration of the initial notation that extends the notation’s effectiveness for seven additional years. (KRS 186A.190)(1). Effective July 1, 2001.

Requirements for Filing a Title Lien Statement:

The name(s) of the debtor and their mailing address
The name of the secured party and their mailing address
Date executed
Description of collateral (year, make, ID number)
Title or goldenrod copy of form (TC-96-181)
Required fee ($22 if filed within twenty (20) days of execution. $24 if not)

Title Lien Statement (TC 96-187) must be completed using the above information.

The Title Lien Statement is the only recognized form for transmitting the required information needed to establish a lien on the certificate of title.

Place of Filing

Generally, a title lien filing should be made in the county of the debtor’s residence, if an individual, and in the county of principal headquarters of a resident business or in the county of principal use of the titled property, if the business or individual is a nonresident.

Like all other terminations, only the county clerk’s office where the original lien was filed will be allowed to remove an expired lien from the AVIS system.

Late Filing of Title Liens

Statutory laws require the secured party to file the lien within twenty (20) days of its execution by the debtor. If not timely filed or not dated, a penalty of $2.00 is assessed by the County Clerk as a prerequisite for filing, together with the regular fee.

Transfer of Ownership

Ownership transfer is prohibited until the secured party of record terminates any and all existing lien notations in writing. This termination must be filed in the county where the lien was filed.

Continuation Statements

The filing of a continuation statement within six (6) months preceding the expiration of the initial period of a notation’s effectiveness extends the expiration date for seven (7) additional years for all titled property (including mobile or manufactured homes).

The original file date is the date used to determine the expiration date.

The continuation statement must be received in the county clerk’s office of the county in which the original filing was done by the expiration date. Do NOT process a continuation statement after the expiration date.

NO FEE is collected on a continuation statement for any titled property.

Requirements for recording a continuation:

Received by the county that filed the ORIGINAL TLS
Name and address of debtor
Name and address of secured party
Date of original notation on title
Original File number
States that it is a continuation, submitted by the lien holder

Title Lien Statement (TC 96-187) must be completed using the above information.

Terminations

The secured party is required by statute to file a termination within one (1) month after the loan is paid in full or within twenty (20) days after the secured party receives an authenticated demand from a debtor. (KRS 355.9-513 (2)). The termination must be filed in the county where the lien was originally filed. The termination must come from the secured party. Effective July 15, 2004 the termination statement must be signed by the secured party (KRS 186.045).

If the secured party is an individual a photo ID is required for filing termination in person.

Requirements for recording termination:

The name of the secured party of record
The name of the debtor
The original file number
The original date of filing
The name and address of the assignee
A description of the titled property assigned including the ID number
The signature of the secured party

Title Lien Statement (TC 96-187) must be completed using the above information.

NO FEE is collected on a termination of lien statement filing for any titled vehicle property.

Boats and Motors

When filing liens on boats, motors and trailers use the following guidelines:

Boat is titled property – file on a title lien statement

Trailer is titled property – file on a title lien statement

Transferring ownership

To transfer a Kentucky title between Kentucky citizens you will need:

Proof of Kentucky insurance (issue date within 45 days)
Photo ID
Signed-over Kentucky title. (signatures must be notarized)
If the name listed on your title is different from the name listed on your ID, you must provide an affidavit showing they are the same. A marriage license or divorce decree are good examples.

To transfer a Kentucky title to an out of state purchaser you will need to:

Notify us of the name and state of the new owner.
You will also need to return the Kentucky license plate to your Kentucky County Clerk’s office
If you were a resident of Kentucky and the vehicle owner on January 1st, you might have property taxes due on that vehicle

Related pages

Motor Vehicle Information

Mail or In-person Registration

Auto-Renewal Fees

Applying for a Title for the First Time

Transferring ownership

Repossessions

Title Liens

Salvage Title Process

Rebuild Title Process

Handicap Parking Permits

Handicap Parking Permits

Auto-Renewal Fees

Mail or In-Person Renewal

Applying for a Title for the First Time

For In-State Vehicles:

Out of State:

Repossessions

Instructions for Repossessions

For overnight packages mail to:

Rebuild Title Process

Salvage Title Process

Title Liens

Transferring ownership